• Objective
• Duration
• Eligible users
• Number of available licenses
• Eligible software
• Software distribution
• License authentication
• FAQ
• Contact information

Objectives of Introducing EES

Reduction of illegal use of software licenses, reduction of license purchasing and management costs, and building on-campus information infrastructure.

Duration of EES

• The EES contract between the University of Tsukuba and Microsoft is to be renewed every year.
  • Software cannot be used if the university does not renew the EES.
  • Uninstallation of software becomes necessary in addition to stopping use of software in this case.
• The EES software can be used only while you are affiliated with the University of Tsukuba.
  • Uninstallation of software becomes necessary in addition to stopping use of software when you leave the university.
• You cannot use EES if you do not agree to the above terms.

Eligible Users

EES is a form of licensing based on the "number of faculty and staff." Refer to the following table.

• Note 1: Students can use Windows and Office applications on "on-campus computers for education use" that are installed and managed by faculty or staff.
• Note 2: Off-campus use by students (i.e., installation on student-owned computers) is not permitted.
• Note 3: Regarding the use of EES advantages, members of the University and Professor Emeritus who have been given the email address of @u.tsukuba.ac.jp (faculty and students) or @un.tsukuba.ac.jp (staff etc.) are eligible.
  Students can register at @u.tsukuba.ac.jp address and the notification email will be forwarded to @s.tsukuba.ac.jp
  For more information, please refer to the following URL.
  https://www.cc.tsukuba.ac.jp/wp_e/service/software-license/ees/tokuten/

Number of Available Licenses

• There is no limit to the number of computers on which software may be installed as long as licenses are appropriately used under strict management of faculty and staff.
  • Borrowers must list the number of computers the software will be installed on at the time of online distribution or lending of media.
  • Note that the University may investigate the actual status of usage.

Eligible Software

The University of Tsukuba has enrolled in the "Desktop Education" portion of the EES offered by Microsoft. Therefore, software classified as "Desktop Education" may be freely used within the limitations of the license.

Windows OS (Upgrade Version) and Office Products

• In principle, only the current iteration and previous generation of software are distributed because of security and support reasons.
• The "Japanese version" and "English version" are provided for each product. (Software versions in other languages are not available.)
• Windows and Office product editions other than those shown above cannot be used.
• The EES contract covers faculty and staff only, therefore students cannot install software. However, students may install on behalf of faculty and staff under observation.

Core CAL (Core Client Access License)

Eligible personnel can also use CAL to connect to Windows Server OS. The server OS itself (e.g., Windows Server 2012) is not included in the EES and must be purchased separately.

• The EES is based on the number of faculty and staff. Therefore, Core CAL is only available to "faculty and staff that are covered."
• Insufficient CAL and external connector licenses must be purchased by each organization.
• Always ask the Microsoft license contact or other designated contacts if clarification is needed.

Software Distribution

Software for on-campus use by faculty and staff is provided by online distribution or lending from approved locations.

• Software distribution management system (Uchida Yoko Download Station):
  • Download for Windows
  • Download for Mac
• Media-lending locations

License Authentication

The University of Tsukuba uses the Key Management Service (KMS) license authentication method.
Click here for details on the KMS license authentication procedure at the University of Tsukuba.

Exception Rules for Large-scale Computer Systems

Contact us if your situation is either at Level 1 or Level 2 (see below). In these cases, we may allow operation using a MAK key.

Definition of Terms

On-campus computers:

Computers that faculty or staff manage under the direction of the University of Tsukuba. These computers are often purchased or leased by university-controlled funds, such as school funds or Kakenhi. On-campus computers are designated as either "computers for work by faculty and staff" or "computers for on-campus education."

Computers for home use:

Computers purchased with private expenses are typically used at home by faculty or staff. Computers purchased with private expenses and used on-campus are not regarded as on-campus computers.

Computers for work by faculty and staff:

Computers used on-campus that faculty or staff use for research, education, or work.

Computers for on-campus education:

Computers used on-campus for educating students. These include computer systems used university-wide, computers provided by colleges and graduate schools for classroom use, and computers used by students in research groups.

Frequently Asked Questions (FAQ)

• Q1. Can I use preinstalled products as is?
  A. Yes, you can. There is no need for re-installation. The license key does not need to be changed even in products authenticated with a product key from a volume license. However, installation with expired licenses other than EES will not be possible after March 2, 2013.
• Q2. Failed license authentication using KMS
  A. Click here for details on license authentication using KMS.
• Q3. Which products are included in Office Professional Plus 2010?
  A. The following nine products are included: Word, Excel, PowerPoint, Access, Outlook, OneNote, Publisher, InfoPath, and SharePoint Workspace.
• Q4. Which products are included in Office for Mac (2011 Standard Edition)?
  A. The following four products are included: Word, Excel, PowerPoint, and Outlook.
• Q5. What is the difference between the "32-bit version" and the "64-bit version"?
  A. The "32-bit version" and the "64-bit version" handle different amounts of memory. The maximum memory that can be used by the 32-bit version is about 4 GB, but the 64-bit version can use memory exceeding 4 GB.
• Q6. What is the "upgrade version"?
  A. An "upgrade version" is software that allows use of the "upgraded" product if you own the license of the previous version of the product. The University of Tsukuba provides the "upgrade version" of Windows OS. Note that you need the license key of the product to be upgraded if you wish to install such products.
• Q7. What is the difference between "new install" and "upgrade install"?
  A. A "new install" copies the original Windows OS to the folder windows.old and then installs a new Windows OS. In contrast, an "upgrade install" inherits the settings of the original Windows OS.
• Q8. Are there any limitations on the versions and editions of Windows OS for which "upgrade installation" is available?
  A. Yes, please refer to this table.
• Q9. Can I install the "upgrade version" to my self-built computer or computers without any OS?
  A. You cannot install any software unless you have a license key that you can upgrade from.
• Q10. What should I do if I do not have any OS to upgrade from?
  A. You need to separately obtain an OS to upgrade from. The upgrade version can be used if you have a package license that allows installation of a new OS.
• Q11. Can I newly install a Windows OS by upgrading from an OEM product from a different computer?
  A. No, you cannot.
• Q12. How are CALs counted? Can students use CALs?
  A. A Client Access License (CAL) is a license necessary for accessing a certain Microsoft server.
  Eligible users of the EES contract are granted the following types of CALs:

  1. Windows Server CAL
  2. Exchange Server Standard CAL
  3. SharePoint Server Standard CAL
  4. Skype for Business Server Standard CAL
     (former Lync Server CAL)Lync Server Standard CAL
  5. System Center Configuration Manager CML

  Users can use the CALs without any operations on the servers.
  Please be aware that a CAL is a right of use and is not associated with a license number.
  
  The CALs of the EES contract cover “faculty and staff” based on the number of them.
  For more details, refer to http://ds.cc.tsukuba.ac.jp/ees.en.html#users.
  
  *If an ineligible member needs to use a CAL included in the EES contract, he/she has to get it himself/herself.
  If he/she uses a university-owned computer, he/she may be eligible for the CAL without purchasing it.
  
  NOTES:
  ・“Remote Desktop Access to Windows Server (RDS CAL)” and “External Connector License”
        are not included in the EES contract. If an on-campus organization needs them, they need to purchase them themselves.
  ・When purchasing a CAL, you may be able to receive some discount by telling the retailer that our university has made the EES contract.
  
• Q13. Counting when using virtualization.
  A. Regarding virtualization at the client OS, up to four virtual OSEs are allowed per license per terms of the Software Assurance (SA) privilege.
• Q14. Installation of EES products or license authentication from off-campus.
  A. We permit installation of EES products or license authentication via the VPN connection only in special cases (e.g. if you are temporarily working off-campus during aseismic construction or if you are staying abroad on a long training course).
  
  Please note that we do not provide support for installing a VPN client or solving problems associated with the VPN connection.

Contact Information